Prepare, sign, verify & evidence — built for South Africa
VaseSign helps South African businesses prepare, review, send, sign, verify and evidence important documents through ECTA-aware signing workflows, POPIA-aligned controls where configured, AI document review, and provider-enabled higher-assurance trust services — without trapping you in bundles you do not need.
50,000+
Documents signed
2,400+
Professionals on platform
61+
Features in the Feature Shop
< 30s
Typical sign time
Start with free signing — build toward digital trust
Create an account without a credit card. Send and sign documents nationally, then layer in AI review, evidence exports, POPIA-aligned controls where configured, and appliances from the Feature Shop when your matters need more than a checkbox.
Sign in
Digital trust, not just signatures
Go deeper than the checkbox
VaseSign is built for South African organisations that need preparation, review, signing, verification, and evidence — with POPIA-aligned controls where configured and ECTA-aware ceremonies when your process demands them.
Trust Center
Transparency for security posture, subprocessors, data handling, and legal alignment — written for teams who need defensible decisions, not buzzwords.
Explore Trust CenterVaseSign Connect
Integrations, connectors, and automation paths for teams who want VaseSign inside the tools they already use — marketplace listings scale with your stack.
Explore ConnectEvidence you can show
See how completion certificates, verification flows, and audit trails come together in a sample evidence journey — useful when procurement asks “prove it.”
See evidence pack sampleNeed the workspace? Start signing on the app — free electronic signing is included, with optional higher-assurance paths through configured providers.
Platform pillars
Everything you expect from global suites — grounded for South Africa
Compete confidently with DocuSign, Adobe Acrobat Sign, Dropbox Sign, SigniFlow, Zoho Sign and others on capability — while keeping local trust, POPIA-aligned controls where configured, and proof-oriented exports your auditor can follow.
AI document review & drafting
Classify documents, surface risky clauses, and produce draft language from your guardrails — AI accelerates prep; legal and operational judgement stays yours.
Offered through the Feature Shop — see transparent pricing before you enable.
Evidence-backed electronic signatures
Electronic signing that stays free on every account — paired with completion artefacts and trails when your workflow calls for exportable proof.
Verification & audit trail
Know who touched what — sends, opens, reminders, and completions captured with timestamps and configuration-aware logging.
Workflow Manager automation
Orchestrate reminders, approvals, and hand-offs across modules — fewer manual follow-ups on deals that already move fast enough.
Smart reminders & obligations
Track deadlines and renewals across envelopes so teams respond before expiry — especially useful for property, lending, and regulated packs.
POPIA-aligned controls where configured
Role-based access, MFA options, tenant boundaries, and retention patterns you can align to your policies — see Trust Center for subprocessors and posture.
ECTA-aware ceremonies
Structure signing steps for the assurance your matter needs — including provider-enabled AES and QES pathways when your trust service is in the loop.
Connect marketplace
Plug VaseSign into CRMs, drive folders, HR stacks, and industry templates — explore connectors and automation without leaving your workflow.
Bulk & portfolio sends
Push large batches with live completion tracking — purpose-built for operational teams who cannot babysit every envelope individually.
AI document review & drafting
Review faster without pretending risk disappears
VaseSign couples AI-assisted review with South African signing workflows — so teams can prepare and refine documents before they are sent for signature. Outputs depend on model, prompt, and document type; always apply your own legal and operational judgement.
Classify documents, surface risky clauses, and highlight where human review is prudent — AI assists; people decide.
Drafting helpers use your organisation’s guardrails. Treat outputs as starting points, especially for regulated terms.
Works alongside signing and workflows so review happens before ink hits the page — fewer surprises after send.
What teams use it for
- • Contracts, mandates, policies, and bundles where a missed clause is expensive
- • HR packs and onboarding flows that need consistency across regions
- • Property and commercial deals where counterparts expect evidence, not screenshots
Feature availability and pricing are listed transparently in the Feature Shop — add review capacity when you need it, without paying for shelf-ware.
Evidence-backed signing
From free e-signatures to defensible records
Electronic signing stays free on VaseSign — that’s table stakes. When the record matters for procurement, regulators, or your own risk committee, layer in verification, structured exports, and ceremonies designed for ECTA-aware workflows, with POPIA-aligned controls where configured.
Evidence-backed signature records
Capture ceremony metadata, identity references, and integrity checks aligned to how your envelope was configured — so you can explain what happened, not only that it happened.
Completion certificates
Package what recipients and auditors typically ask for after close — presented clearly, without overstating the assurance level.
Verification & audit trail
Trace views, sends, reminders, and completions with timestamps and tamper-evident artefacts where the workflow enables them.
Provider-enabled higher assurance
When your process requires it, route to provider-enabled AES or QES pathways — VaseSign orchestrates the ceremony; your trust service supplies the qualified path.
Industry Solutions
Sector appliances for how South Africa actually works
Legal, property, HR, banking, insurance, government and SME teams get tailored workflows, templates, and controls — with room to extend through the Connect marketplace when you need integrations or automation beyond the baseline.
Legal Practices
Matter-Based Filing & Case Management
Index documents by matter number, track court dates and filing deadlines, manage key dates with AI-powered reminders. Full legal administrator functionality with proper filing categories.
Start signing — then tailor Legal PracticesKey Capabilities
Browse packaged workflows and extensions on the app — VaseSign orchestrates signing and evidence; your sector leads on policy fit.
Security & trust foundations
Controls you can explain to legal, IT, and procurement
Encryption, access control, audit logging, and tenant isolation — implemented according to your organisation's configuration. DSS-backed signatures and structured exports where enabled; evidence posture is always workflow-dependent.
Encryption for transit & storage
Industry-standard encryption protects data in transit; at-rest posture depends on your deployment and tier. Strong cryptography supports confidentiality for stored and exchanged files.
ECTA-aware signing steps
Structure ceremonies for the assurance each matter needs — including provider-enabled paths where your trust services participate. Your counsel confirms fit for document type and forum.
Verification & audit trail
Views, edits, sends, reminders, and completions logged with timestamps and device signals where your configuration captures them — built for operational review and exports.
POPIA-aligned controls where configured
Role boundaries, MFA options, tenant isolation, and retention aligned to how you run VaseSign — subprocessors and locations are documented in the Trust Center.
Role-based access
Granular permissions with team roles, document-level access, and time-limited invitations suitable for sensitive bundles.
Operational resilience
Infrastructure patterns aim for redundancy appropriate to your tier. Availability and recovery targets belong in your agreement — not on a landing page.
Feature Shop
Every Feature Has a Price. Every Price Is Honest.
VaseSign does not lock you into opaque bundles. Electronic signing stays free; you add AI review, sector appliances, integrations via Connect, and higher-assurance paths from the Feature Shop — priced clearly before you enable them.
The Independent Professional
Free signing + only what you need per job
- Electronic Signature — FREE forever
- Signature Certificate — R15.00 per certificate
- Secure Document Exchange — R99/month
From R0/month + R15 per certificate
Build this in the Feature ShopThe Property Agency
Controls & modules sized for deal-by-deal work
- Real Estate Deal Room — R199/month
- PPRA Compliance — R149/month
- Secure Exchange — R99/month
From R447/month — cancel any time
Build this in the Feature ShopThe HR Department
Digital onboarding, contracts & team signing
- Employee Onboarding — R179/month
- Contract Studio — R129/month
- Team Seats (15) — R249/month
- KYC Identity Check — R22 per check
From R557/month + R22 per KYC check
Build this in the Feature ShopThese are examples. Browse all 61 features in the Feature Shop →
Pay for capability — not for shelf-ware
Electronic signing stays free. Add AI review, evidence exports, sector appliances, and provider-enabled assurance paths only when your matters justify them — with Feature Shop pricing you can read before you enable.
No credit card required to begin. POPIA-aligned controls where configured; ECTA-aware ceremonies when your process needs them.